Overview of Kerala Public Services Guidelines
The Government of Kerala has compiled and reiterated various important orders and circulars regarding public services and recruitment procedures. These guidelines are directed at all Heads of Departments and Appointing Authorities to ensure strict adherence to state service rules, transparency in recruitment, and proper coordination with the Kerala Public Service Commission (KPSC).
Reporting Vacancies to the PSC
Appointing authorities are mandated to report estimated vacancies for each category of posts to the Public Service Commission by the 1st of June every year. If no vacancies are anticipated, a Nil report must be sent. Once reported, vacancies should neither be cancelled nor reduced. Furthermore, the date of occurrence of the vacancy acts as the crucial date for determining the method of appointment. Filling vacancies by promotion or transfer after reporting them to the Commission is strictly prohibited. Vacancies of 6 months and above, as well as those between 3 months and 6 months that are likely to last, must be reported to the PSC.
Provisional Appointments and Employment Exchanges
Provisional appointments through Employment Exchanges are forbidden for any post where a valid PSC ranked list exists. Appointing authorities must secure a non-availability certificate from the PSC confirming that no ranked list is in force before making any provisional appointments for vacancies expected to continue beyond three months.
Joining Time and Extensions
Candidates advised by the PSC must join duty within the specified time frame. Appointing authorities can grant joining time extensions of up to 45 days in deserving cases. Extensions beyond 45 days can only be granted by the Government (in the concerned Administrative Department) specifically for candidates currently undergoing educational courses or training.
Important Compliance Points
Heads of Departments must submit regular quarterly reports on vacancy positions to the Personnel & Administrative Reforms (Advice-C) Department. Any violation of these statutory instructions by appointing authorities will be viewed with utmost seriousness, and the concerned officers will be held personally responsible.
Important Dates
| Label | Date |
|---|---|
| Quarter ending date | 31-3-97 |
| First quarterly report deadline | 15-4-1997 |
| Future quarterly statement deadline | 15-7-1997 |
| Future quarterly statement deadline | 15-10-1997 |
| Future quarterly statement deadline | 15-1-1998 |
How to Apply
- Appointing authorities must report estimated vacancies to the Public Service Commission by 1st June every year.
- Submit quarterly reports on vacancy position to the Personnel & Administrative Reforms (Advice-C) Department.
- Obtain a non-availability certificate from the PSC before making provisional appointments through Employment Exchanges.
- Submit applications for joining time extension beyond 45 days through the Appointing Authority to the Government.
Frequently Asked Questions
By when should the Appointing Authorities report estimated vacancies to the Public Service Commission?
Appointing Authorities should report vacancies estimated for one year in each category of posts separately by the 1st June every year.
Can provisional appointments be made when a PSC ranked list is in force?
No, provisional appointments through Employment Exchanges shall not be resorted to in respect of any post for which there is a valid P.S.C. ranked list.
Who has the authority to grant joining time extensions beyond 45 days?
Joining time beyond 45 days can be granted by the Government in the concerned Administrative Department of the Secretariat to candidates in the midst of an educational course or training.
What report must be submitted if there are no vacancies?
If no vacancies are anticipated or exist, a Nil report should invariably be sent or furnished.
Where should the quarterly reports on vacancy position be submitted by the Heads of Departments?
They must be submitted to Government in the Personnel & Administrative Reforms (Advice-C) Department.
Official Links
Details are compiled from official notices. Always confirm eligibility, dates and fees on the official website before applying. Jankari Portal never charges any fee.